Choosing an Electronic Signature Software: 6 questions you didn’t think to ask

According to a survey by Canon, 28% of SMBs spend too much time on administrative paperwork. Another study by YouGov found that SMBs are losing approximately £8.72billion every year by spending an average of four hours or more a week on administrative paperwork.

Doing a stellar job at work isn’t always about working harder. It’s about working smarter. This philosophy is precisely why SMBs worldwide are looking to jump on the electronic signature bandwagon.

However, choosing the right electronic signature software for your business can be a tough nut to crack. So, we went ahead and did some of the legwork for you.

Here are six questions you need to ask before taking a call:

(1) Does it offer an intuitive user experience?

One of the key things to consider when choosing an electronic signature software is ease of use. If your employees need to spend hours leafing through a manual before getting started, our bet is that you will be on the hunt for another solution before too long.

Choose a software that is simple and intuitive: one that is designed to facilitate a positive client experience each and every time. Reusable templates, and highlighted mandatory fields are just a few of the handy features that Signeasy has to offer as stepping stones to that goal!

(2) Does it integrate with my existing tools?

Your team probably juggles a dozen business applications to manage daily tasks. Leveraging an electronic signature software that integrates with their favourite apps such as Google, Microsoft, and Box will help drive employee productivity, instantly.

If that doesn’t meet your needs, check if the solution offers a powerful and flexible API that equips your business for an intuitive electronic signature experience within your tools. This will save your employees a whole lot of time.

(3) Does it offer a seamless mobile experience?

Today’s competitive market calls for a solution that allows employees to securely send, sign, and manage documents on the go. Opt for an electronic signature software that offers apps native to every major platform: iOS, Android and web.

This level of compatibility will allow you to leverage instant notifications to ensure that your employees are always on-task and on time.

(4) What level of security does the software offer?

Another key factor when choosing an electronic signature software is keeping your data secure. Different solutions offer different levels of security.

As a rule of thumb, opt to secure your documents using SSL encryption. Couple that with a detailed audit trail that tracks the entire signing process: right from signer email address, device IP to document fingerprint to timestamp. These audit trails can also come in handy as legal evidence should your business ever have to stand up to scrutiny in court.

(5) Does it allow for company branding?

Your brand is what sets you apart from the competition in the eye of the consumer. So why not let it shine using your chosen electronic signature software?

Look for a solution that allows you to customize document workflows with your logo. Placing your company’s identity in front of clients’ eyes is one small but essential step in providing a consistent brand experience – couple that with a frictionless viewing and signing experience, and you’re golden.

(6) Does it comply with regulations that are relevant to your use case?

The regulations with which electronic signature softwares must comply vary based on geographical jurisdiction of your business.

Based on the nature of your use case, you will have to look into other relevant rules and regulations. For example, if you are looking to file tax returns with electronic signatures, then the solution must be IRS-compliant as well.

Asking yourself these questions before making a final decision about electronic signature software will help you choose a solution that suits your needs to the T, with ease.

Adopt electronic signatures and boost your business by signing up for our free trial today!

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